Contracting

Common Terms, Statuses, and Icons - eContracting

Common eContracting Terms

The following are terms that you will commonly encounter when eContracting.

These include descriptions of RouteOne pages, processes, and documents.

Term	Definition
Contract Manager	The Contract Manager page (accessible from the Deals navigation tab) lists electronic records and paper contract records. These records can be accessed and managed from this page. This is also the page where you can check the contract’s status.
Contract Worksheet	The primary data entry screen for the eContracting system. The Contract Worksheet captures all of the data required to create a contract for the selected finance source.
Contract Package	The Contract Package page is where you are directed after completing the Contract Worksheet page. It allows you to electronically review, sign, print, and assign & distribute the contract and any ancillary documents. From this page you can also print fax coversheets (used for faxing in ancillary documents) and upload ancillary documents (if that functionality is enabled).
Contract Distribution	This is the process of a dealer electronically assigning and sending the entire contract package to the selected finance source. This occurs on the Contract Package page as part of the ‘Assign & Distribute’ step.
Contract Summary	The Contract Summary page (accessible from the Contract Package page) provides a synopsis of key information from the electronic contract, and contains several valuable tools which can be used to help manage dealer business.
Authoritative Copy (AC) of the contract	The single, original version of the electronic contract, which is created when at least one actor’s signature (Buyer, Co-Buyer, or Dealer) has been applied to the contract. The Authoritative Copy is electronically stored in the RouteOne vault.
Validation	The process which allows you to send contract details to the finance source for review, before the contract is signed by the customer. This feature’s availability, as well as the specific business rules used in the validation, will vary by finance source.
Review Copy	A populated, unsigned version of the electronic document(s), printed for the customer prior to signing.
Completed Copy	A populated, signed version of the electronic document(s), printed for the customer and dealership for their records.
Remote eSigning	This is the process of the dealer sending an electronic version of the contract package to the buyer/co-buyer for review and electronic signing on the customer's own device (e.g. laptop, PC, or tablet device).
eDocuments	Refers to Step 2 of the 6-step eContracting process, providing additional electronic documents that may be available for eContracting. The dealer must generate these documents first before they will appear for signing.
Paper Out®	Provides the ability for the dealer to convert the eContract to paper directly in the eContracting system, generating the authoritative copy and printing the documents immediately.

Locating eContracting Statuses and Icons

eContracting statuses and icons appear in the ‘Status’ section of the ‘Contract Manager’ page. See tables below describing the statuses and icons that could be shown on the ‘Contract Manager’ page.

Box around ‘Contract Manager.’ Box around ‘Status’ section showing status. Box around ‘Show/Hide Legend’ button.

eContracting Status Definitions

The following are eContracting statuses that could appear in the ‘Status’ section of the ‘Contract Manager’ page.

These statuses correspond with each of the steps in the eContracting process.

eContracting Event	eContracting Status	Definition
Worksheet (WS) Saved	WS Saved	At least a partial Contract Worksheet has been saved in RouteOne.
Validate	Validation Submission in Process	The Contract Worksheet data has been sent to the finance source. RouteOne is awaiting response that the contract information was successfully received by the finance source.
Validate	Validation Fault	RouteOne is unable to send the Contract Worksheet data to the finance source due to a technical error.
Validate	Validation Acknowledged	RouteOne has received acknowledgement from the finance source that the contract information has been successfully received.
Validate	Validation Success	The finance source has completed validation; no issues found.
Validate	Validation Issue	The finance source has completed validation; some issues may exist.
Validate	Validation Failure	The finance source has completed validation; issues found and must be resolved before the contract is generated and executed with the customer.
Generate Contract	Contract Generation in Process	System is in the process of generating the electronic document(s).
Generate Contract	Contract Generation Fault	System is unable to generate the electronic contract because of a technical error.
Generate Contract	Contract Generation Complete	System has successfully generated the electronic contract.
Generate Contract	Review Copy Printed	A review copy of all documents has been sent to the dealership’s printer.
Generate Contract	Contract Signatures in Process (AC created)	The system has captured at least one signature on the electronic contract. The Authoritative Copy (AC) of the contract has been created.
Sign	Contract Signed	The system has captured all required signatures on the electronic contract.
Sign	Completed Copy Printed	A completed copy of all documents has been sent to the dealership’s printer.
Assign	Package ready for Assignment	The electronic contract package is ready for assignment to the selected finance source.
Assign	Package Ready for Distribution	The electronic contract package is ready for distribution to the finance source.
Assign	Addendums Ready for Distribution	Addendums to the original contract package (as in the case of a Contract Held) are ready for distribution to the finance source.
Distribute	Distribution in Process	The electronic contract package has been sent to the Finance Source. RouteOne is awaiting response that the package was successfully received.
Distribute	Addendum Distribution in Process	Addendums to the original electronic contract package have been sent to the finance source. RouteOne is awaiting response that the package was successfully received.
Distribute	Distribution Fault	RouteOne is unable to send the electronic contract package to the finance source because of a technical error.
Distribute	Addendum Distribution Fault	RouteOne is unable to send the contract package addendums to the finance source because of an error.
Distribute	Contract Package Received	RouteOne has received acknowledgement from the finance source that the contract package has been successfully received.
FS Response	Additional Documents Received	RouteOne has received acknowledgement from the finance source that the contract package addendums have been successfully received.
FS Response	Booked	The electronic contract package has been reviewed by the finance source. Assignment has been accepted, and the system has changed the Assignee of Record on the Authoritative Copy from the dealer to the finance source.
FS Response	Funded	Funding from the finance source has been sent to the dealer.
FS Response	Contract Held	The electronic contract package has been reviewed by the finance source. An issue exists which requires resolution before the contract will be accepted by the finance source. (Usually additional documentation is required).
FS Response	Contract Rejected	The electronic contract package has been reviewed by the finance source. Issues exist, based on which the finance source will not accept the contract.
FS Response	Contract Flat Cancel	The electronic contract has been Flat Cancelled by the assigned finance source.
N/A	Pending ACC	The RouteOne system has changed the status to Pending ACC because the contract is within one day of the First Payment Due Date and distribution to the finance source has not occurred. Contracts in Pending ACC status are considered abandoned.
N/A	ACC Complete	The request to Paper Out® the contract is complete. The Authoritative Copy Conversion (ACC), which converts the electronic version of the contract to a paper version of the contract, is complete.

eContracting Status Icons

The following are common eContracting status icons that could appear in the ‘Status’ section of the ‘Contract Manager’ page.

Note that in the bottom left-hand corner of the ‘Contract Manager’ page, there is a button called ‘Show/Hide Legend,’ which can be clicked to turn the icon status legend on or off for reference.

DMS eContract is the eContract originated from DMS (Reynolds & Reynolds or CDK).

Status Icon	Label	Description
	eContract Paper Out®	The eContract has been converted to paper
	Pending ACC	The eContract is within one day of the First Payment Due Date and distribution to the finance source has not occurred
	eContract Booked	The eContract has been booked by the finance source
	eContract Rejected	The eContract has been rejected by the finance source
	eContract Error	The eContract has either a validation or distribution error
	eContract Funded	The eContract has been funded by the finance source
	eContract Held	The eContract has been held from the finance source due to missing ancillary documents
	eContract Ready for Distribution	The eContract is ready to be distributed to the finance source
	eContract Exists	There is an eContract associated to the deal
	DMS Paper Out®	The DMS eContract has been converted to paper
	DMS Booked	The DMS eContract has been booked by the finance source
	DMS Cancelled	The DMS eContract has been rejected by the finance source
	DMS error	The DMS eContract has either a validation or distribution error
	DMS funded	The DMS eContract has been funded by the finance source
	DMS eC Held	The DMS eContract has been held from the finance source due to missing ancillary documents
	DMS Ready for Dist	The DMS eContract is ready to be distributed to the finance source
	DMS Exists	There is an DMS embedded eContract associated to the deal